Vending with SAP Business One
Merchandise management & vending machine management in one solution
With Vending – SAP Business One, a solution has been created that offers vending machine operators all the necessary functionality to make processes transparent, introduce control mechanisms and identify potential savings.
The highlights of the solution
From A for article management to M for mobile warehousing to Z for payment processing – with the industry solution for SMEs, you can react quickly and flexibly to all sales channels.
Sales & customer management
Sales & customer management
Quotations, orders and invoices in one continuous process. Customer history, price lists, discounts and sales opportunities always in view.
Logistics & Shipping
Logistics & Shipping
Picking, delivery bills, shipping labels and tracking - directly from the system. Integrated with DHL, DPD, UPS & Co.
Warehouse & article management
Warehouse & article management
Chaotic warehouse management, mobile warehouse processes with scanner, picking & packing processes, pallet and transport container management, label printing with barcodes, route optimization
Reporting & Controlling
Reporting & Controlling
Key figures in real time - from turnover to stock turnover frequency. Customized dashboards, evaluations and BWA templates.
Purchasing & supplier management
Purchasing & supplier management
From order proposal to goods receipt posting - everything is automated. Compare supplier prices, store conditions, use framework agreements.
Webshop & POS integration
Webshop & POS integration
Seamless connection to online stores and POS systems. Articles, stocks, prices and orders synchronized - automatically and error-free.
Finances & Accounting
Finances & Accounting
Integrated financial accounting for general ledger, accounts receivable and accounts payable. Payment transactions, dunning, DATEV export and GoBD-compliant archiving.
Internationalization & multi-client capability
Internationalization & multi-client capability
Multilingual user interfaces, country-specific tax rates & legal requirements. Perfect for companies with locations at home and abroad.
Features
Your advantages at a glance
- Everything at a glance - at all times: centrally manage devices, fill levels, locations and service contracts
- Full transparency: From order to delivery - all data at a glance in real time.
- Multi-channel retail: Seamless integration of online stores, checkout systems & marketplaces.
- Individual pricing: customer and quantity-dependent price lists, promotions and discounts.
- Automated processes: From purchasing to order picking to invoicing - less manual work, more efficiency.
- Data that creates added value: Evaluating sales and consumption data and recognizing trends at an early stage
Flexibly provided, fully integrated and future-proof.
Ready for the future - as you wish
Whether you prefer maximum control, mobile deployment options or cloud-based scaling, SAP Business One adapts to your business model.
Cloud solution
Ideal for companies that want to scale quickly or do not want their own server operation.
- Quick start without own infrastructure
- Plannable monthly costs instead of high one-off investments
- Automatic updates and maintenance by experienced experts
- Maximum security & availability in certified data centers (GDPR-compliant)
- Simple integration into existing cloud systems (e.g. email, CRM, stores)
Perfect for: Start-ups, growing retail companies, e-commerce-first businesses
On-Premise
Suitable for companies with individual infrastructure and specific requirements.
- Maximum data sovereignty - all data remains in your environment
- Full control over updates, systems and security
- Extensive customization through own add-ons and user exits
- High performance with large amounts of data or complex processes
- Integration into existing IT infrastructure (e.g. Active Directory, internal databases)
Perfect for: Companies with high data volumes, their own IT or internal compliance requirements
Mobile use
Keep an eye on your business wherever you are – on your smartphone, tablet or laptop.
- Access to warehouse, sales, CRM and reports - in real time on mobile devices
- Mobile warehouse logistics with scanners & tablets (e.g. pick & pack in real time)
- Offline mode for warehouse and field service - with later synchronization
- Execute approval workflows on the go (e.g. price approvals, document creation)
- Can be used across platforms - iOS, Android, Windows
Perfect for: Field service, store managers, warehouse teams, managers on the move
What retailers should know about SAP Business One
SAP Business One is an ERP system for small and medium-sized companies. The retail solution extends the standard system with special functions such as warehouse management, price control and e-commerce integration - ideal for wholesale and retail.
The most important retail functions include: Multi-stock management, flexible price lists, automatic order suggestions, item variants, set items, POS integration and connection to online stores or marketplaces such as Amazon & Shopify.
Yes - the solution is scalable and is suitable from around 5 users. It grows with the company and is available both on-premise and in the cloud.
Depending on the scope of the project, implementation is possible within 4 to 12 weeks - including customization, training and data migration.
Yes - SAP Business One offers open interfaces and numerous ready-made integrations to common store systems, payment providers, logistics solutions and marketplaces.
Customer testimonials
Success stories from the retail sector
More efficient processes, less effort, a better overview – SAP Business One makes it possible.
Our retail customers confirm this every day.
Patrik Steiner
CEO
Ecomatic AG
Vending | 2 users | SAP Business One, 4Vending
With around 1,500 vending machines in use, we need maximum efficiency and transparency. The combination of SAP Business One and the "4Vending" add-on gives us a real-time overview of stock levels and maintenance requirements. This enables us to ensure the quality of our range of vending machines at all times.
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