With ELO business solutions, you can digitize central business processes along the entire value chain – from document capture and knowledge distribution to digital signatures.
ELO business solutions
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Your processes digitally optimized
ELO business solutions
Whether incoming mail, contract management, knowledge database or visitor management: With the modular ELO business solutions, you can digitize the central areas of your organization – efficiently, securely and legally compliant. You benefit from:
- Significantly more efficient business processes
- Shorter processing times and more transparency
- Fewer media disruptions and less manual effort
- Improved traceability and compliance
- Integration with personnel file & role-based access
Automate. Optimize. Designing for the future.
ELO business solutions - digitalization that works
Automate the first step of every process
ELO’s digital inbox is a particularly effective way to start digitizing processes. Incoming documents – whether by email, letter, fax or scan – are automatically recorded, classified and forwarded to the relevant departments in the company.
Why this is important:
Incoming mail is often a bottleneck for processes – slow, manual, error-prone. With the ELO solution, you save valuable time, avoid paperwork and create a continuous process chain from the first document contact.
- Automated processing of incoming documents (paper, e-mail, PDF, XML)
- AI-based document recognition & classification
- Intelligent forwarding via workflow
- Saves time, reduces manual activities
From receipt of documents to transfer to ERP
The invoice processing solution automates the entire approval process: from recognizing the invoice data (e.g. supplier, amount, taxes), through factual and technical checking, to posting or transfer to your ERP system (e.g. DATEV, SAP).
- Automatic recording, checking & approval of incoming invoices
- Data extraction (e.g. supplier, amount, items)
- Transfer to ERP or accounting systems such as DATEV or SAP
- Including approval workflows, escalation, dual control principle
Sign faster, archive with legal certainty
Contracts, approvals or vacation requests no longer need to be printed out, signed and scanned. With the ELO solution for digital signatures, you can integrate legally compliant signature processes directly into your digital workflows.
- Integration of leading signature services (e.g. DocuSign, intarsys, Namirial)
- Electronic signing directly in the document workflow
- Complies with eIDAS, GDPR, BGB
- Ideal for contracts, HR, approvals
ELO Meeting - Efficient planning, documentation and implementation
Meetings are a central component of corporate communication – and are often poorly organized. ELO Meeting provides a remedy here: you can manage invitations, agendas, minutes and tasks digitally and traceably – directly in your ECM system.
- Digital preparation, implementation & follow-up of meetings
- Management of agendas, documents, tasks & minutes
- Integration with calendars and ELO files
- Improved traceability & productivity
ELO Visitor - The first impression counts
Whether customers, business partners or applicants: every visitor should be received professionally. ELO Visitor offers a convenient and secure solution for digital visitor management – including pre-registration, check-in via QR code, automatic badge creation and GDPR-compliant data storage.
- Digital check-in and check-out for visitors, suppliers & partners
- Pre-registration with QR code, visitor passes, safety briefing
- GDPR-compliant recording & documentation
- Centrally controlled via reception or self-service terminals
Making knowledge centrally available
Important information gets lost in many companies – in emails, on drives or in the heads of individual employees. With ELO Knowledge, you create a central platform on which all employees can access structured, up-to-date knowledge.
- Development of internal knowledge platforms & manual systems
- Structured storage of FAQs, guidelines and instructions
- Full text search, tags, rating & versioning
- Strengthening the flow of knowledge within the company
Learning management system with integrated course administration and digital learning portal
With ELO Learning, you can organize internal training, e-learning and qualification measures centrally and digitally. Whether mandatory instructions, onboarding or specialist training – employees learn flexibly, across locations and documented in a comprehensible manner.
The system offers intuitive course management, individual learning paths, automatic reminders and detailed evaluations. Certificates, attendance confirmations and training records are generated automatically and archived in an audit-proof manner.
- Digital management of training, e-learning & instruction
- Individual learning paths, participation management and scheduling
- Automatic reminders, deadline monitoring and certificate allocation
- Central overview of training status, history and evaluations
- Integration with personnel file & role-based access
- GDPR-compliant archiving and transparent documentation
Document classification & AI evaluation with ELO DocXtractor
With ELO DocXtractor, artificial intelligence and text recognition (OCR) take over what would otherwise be tedious manual work: recognizing, extracting and validating data from incoming documents and integrating it into your workflows.
- Automatic analysis of incoming documents via OCR & AI
- Extract data from invoices, contracts, delivery bills
- Validation & transfer to workflows
- Self-learning - the more is processed, the more precise
Advantages of ELO business solutions
Tailor-made for every department
Whether purchasing, accounting, HR or IT: every department benefits from optimized processes, automated workflows and better collaboration. Discover how ELO can effectively support your individual departments.
Purchasing & Procurement
In purchasing, ELO ensures that orders, approvals and supplier management run smoothly. Automated workflows relieve your employees, central supplier files provide an overview of contracts, conditions and deadlines at all times. Integration into ERP systems ensures a continuous process chain.
Accounting & Finance
ELO automates the entire invoice process - from entry to approval and transfer to accounting systems such as DATEV or SAP. This reduces manual errors, speeds up processes and enables you to meet discount deadlines. At the same time, audit-proof archiving ensures legal certainty.
Human Resources Department (HR)
Digital personnel files, automated applicant processes and an integrated e-learning system make HR management more efficient. Onboarding, leave requests and training are digital, GDPR-compliant and transparent - for greater convenience and security when handling personnel data.
Contract management & law
Contracts are stored digitally, versioned and monitored with automatic deadline control. Digital signatures enable legally compliant signature processes. This minimizes the risk of missed notice periods and all changes are fully documented.
Executive Board & Management
The management level receives full transparency regarding processes, deadlines and key figures. With dashboards and reports, decisions can be made faster and more informed. ELO supports the fulfillment of compliance requirements and promotes the digital transformation of the company.
Sales & Marketing
Thanks to centrally available knowledge, automated contract and offer management processes and transparent document storage, the sales department works more efficiently. Marketing materials and campaign documents are always up-to-date and available to everyone involved, which makes collaboration easier.
IT department
ELO provides IT with a flexible, scalable ECM platform with extensive interfaces and security functions. The connection to Active Directory, single sign-on and two-factor authentication ensures secure and simple user management - whether on-premises or in the cloud.
Facility Management & Administration
ELO enables structured management of building documents, maintenance logs and approvals. Digital processes ensure traceability and better organization of facility services, from repairs to access control - everything is transparent and available at any time.
Frequently asked questions about ELO Digital Office ECM - Digital document management and process automation
ELO business solutions are tried-and-tested, ready-to-use modules based on the ELO ECM Suite. They digitize specific business processes - e.g. invoice processing, knowledge management or digital signatures - efficiently, legally compliant and scalable.
The ELO ECM Suite is the basic technical platform - a flexible system for document management, archiving and workflow. The business solutions are preconfigured, application-related extensions that are based on the ECM Suite and digitize specific processes such as invoice approval or meeting management.
Yes, ELO offers numerous interfaces to ERP, CRM and accounting systems such as DATEV, SAP, Microsoft Dynamics, Salesforce or Microsoft 365. Individual integrations are also possible.
Absolutely. ELO meets the requirements of the GDPR, GoBD and other industry-specific standards (e.g. ISO 9001). Audit-proof archiving and audit trails are an integral part.
ELO is used by over 1,000,000 users worldwide - from SMEs to large corporations. Across all sectors in industry, administration, healthcare, construction, retail, services and more.
ELO is used by over 1,000,000 users worldwide - from SMEs to large corporations. Across all sectors in industry, administration, healthcare, construction, retail, services and more.
ELO solutions offer comprehensive security: access controls at user level, encrypted data transfer, audit-proof archiving and role-based rights concepts. They can also be connected to Active Directory or other authentication services (e.g. LDAP, SSO, 2FA).
Your advantages at a glance
ELO - Your solution for digital business processes
Digital processes are the key to smooth workflows and quick decisions in your company. With ELO business solutions, you can optimize the way individual departments work – from purchasing to facility management. This allows you to create more transparency, reduce errors and increase productivity at all levels.
- Efficient digitization of business processes and documents
- Automated workflows for faster processing and fewer errors
- Greater transparency thanks to central storage and seamless traceability
- Audit-proof archiving and compliance with legal requirements (GDPR, GoBD)
- Mobility & flexibility through web access and mobile apps
- Cost and time savings through process automation and less paper
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