Each module maps typical business processes in a structured and automated way – from recording and processing to audit-proof archiving. This allows you to increase transparency, reduce processing times and meet all regulatory requirements at the same time.
ELO departmental solutions
Specialist modules for all areas of the company
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Modular, ready for immediate use, tailored to your processes
ELO departmental solutions
In an increasingly digitalized world, traditional document management alone is no longer enough. Companies need intelligent solutions that automate processes, optimize data flows and collaborate across departments. This is precisely where ELO’s departmental and corporate solutions come in.
Whether administration, purchasing, HR, contract management or invoice processing – ELO provides you with powerful, ready-to-use modules that are individually tailored to your requirements. All solutions are based on the ELO ECM Suite and can be flexibly integrated into existing IT infrastructures – from ERP systems to CRM and e-mail clients.
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Modular solutions for your specialist departments
Digital invoice processing made easy
With ELO Invoice, you can automate the entire invoice process – from capture to posting. The solution processes invoices in all common formats such as PDF, paper, ZUGFeRD or XRechnung and integrates seamlessly into systems such as SAP or DATEV.
Invoice data is intelligently read, classified and automatically forwarded to the right places. Digital workflows enable fast, rule-based checking and approval – including the dual control principle, deadline monitoring and seamless logging. International requirements such as foreign currencies or national taxes are also taken into account.
- Automatic processing of all invoice formats (PDF, paper, ZUGFeRD, XRechnung)
- AI-supported document classification with the ELO DocXtractor
- Intelligent workflows for checking, approval and account assignment
- Seamless integration with ERP and financial systems (e.g. SAP, DATEV)
- Support for foreign currencies and country-specific requirements
- Incoming invoice cockpit with reporting & deadline monitoring
- Audit-proof archiving and complete process documentation
Digital & efficient contract management
With ELO Contract, you can digitize your entire contract lifecycle – from creation to review to archiving. All contract types – whether customer, supplier or framework agreements – are managed centrally, controlled transparently and stored in a legally compliant manner. The solution offers intelligent workflows for releases and approvals, automatic deadline monitoring and an audit-proof archive. Contracts can be versioned, commented on and quickly retrieved using search functions. ELO Contract is individually customizable and supports compliance guidelines, different languages and international requirements.
- Central, digital management of all contract types
- Automated workflows for creation, review and approval
- Deadline management with resubmissions and reminders
- Version control, comment functions and task tracking
- Audit-proof archiving in accordance with GoBD and GDPR
- Contract templates, text modules and legally compliant document creation
- Audit-proof archiving and complete process documentation
- Access can be controlled via role and rights management
- Transparent history with complete traceability
The digital personnel file
Manage all employee documents centrally, securely and digitally with ELO HR Personnel File – from contracts and references to payslips. The solution enables fast searching, automatic indexing and audit-proof archiving in accordance with GoBD.
Automated workflows support approvals, data protection and compliance. This allows you to make your HR administration efficient, transparent and legally compliant.
- Central, digital storage of all personnel documents
- Automatic recording and intelligent keywording
- Efficient search and fast document retrieval
- Individual workflows for approval, data protection & compliance
- Individual workflows for approval, data protection & compliance
- Audit-proof, GoBD-compliant archiving
- Access restrictions via role and rights management
- Support for onboarding and offboarding processes
- Cross-client and cross-location use possible
Intelligent applicant management that thinks for itself
Speed up your recruitment process with digital, automated application processes. With
- Automated workflows for application, evaluation and approval
- Checklists, templates and visual applicant rankings
- Data protection compliant (incl. EU GDPR, encryption, rights concept)
- Central, format-independent document management
- Mobile use and fast process initiation on the move
- Helpful tools such as dashboards, calendar and reminder functions
More security for your documents
Digital archiving is one of the central functions of the ELO ECM Suite. It enables the structured and secure storage of all business-relevant documents and information. This makes lengthy search processes in physical filing cabinets a thing of the past. Thanks to location-independent access to your company data, you can access your documents anytime and anywhere.
- Central, digital archiving: Structured and secure storage of all business-relevant documents with location-independent access.
- Audit security & compliance: Meets legal requirements such as GDPR and GoBD including seamless logging.
- Security functions: Encryption, role-based access rights and a detailed authorization system protect sensitive data.
- Efficient search & management: Fast document retrieval thanks to intelligent indexing and automatic classification.
Learning management system with integrated course administration and digital learning portal
With ELO Learning, you can organize internal training, e-learning and qualification measures centrally and digitally. Whether mandatory instructions, onboarding or specialist training – employees learn flexibly, across locations and documented in a comprehensible manner.
The system offers intuitive course management, individual learning paths, automatic reminders and detailed evaluations. Certificates, attendance confirmations and training records are generated automatically and archived in an audit-proof manner.
- Digital management of training, e-learning & instruction
- Individual learning paths, participation management and scheduling
- Automatic reminders, deadline monitoring and certificate allocation
- Central overview of training status, history and evaluations
- Integration with personnel file & role-based access
- GDPR-compliant archiving and transparent documentation
Customer testimonials
Who are ELO departmental solutions for?
Take your business processes to the next level with our specialized departmental solutions. Whether for decision-makers, HR, IT or specialized teams – we offer tailor-made digital workflows that make your work more efficient, transparent and secure. Discover how ELO can take the pressure off your various departments and support sustainable growth.
For decision-makers - increasing efficiency and transparency
As a decision-maker, you are looking for solutions that make processes in your company more transparent, faster and more efficient. With ELO departmental solutions, you receive customized digital workflows that automate your processes and guarantee full control over documents and data. This enables you to make informed decisions and increase the productivity of your team in the long term.
For HR - designing personnel processes simply
Your HR department is the heart of the company - and with ELO it becomes digital. Manage employee files securely and in compliance with auditing requirements, speed up recruiting processes and make onboarding transparent and efficient. This gives you more freedom for strategic HR work and increases employee satisfaction.
For IT - Simple integration & high security
The IT department needs solutions that can be easily integrated into existing systems and meet the highest security standards. ELO departmental solutions offer flexible interfaces (e.g. ERP, CRM) and a scalable architecture that takes the strain off your infrastructure. At the same time, comprehensive authorization control ensures that sensitive data is protected and all compliance requirements are met.
For teams - digital processes for your day-to-day work
Whether purchasing, sales, financial accounting or service: With ELO departmental solutions, you can simplify your daily processes. Automated approvals, fast document searches and audit-proof archiving save time and reduce sources of error. This allows your teams to concentrate fully on their core tasks and improve collaboration at the same time.
Frequently asked questions about ELO Digital Office ECM - Digital document management and process automation
ELO departmental solutions are specially developed, ready-to-use software modules based on the ELO ECM platform. They are designed to quickly and reliably digitize specific processes in various areas of a company - e.g. human resources, invoice processing, contract management or purchasing. In contrast to a classic, purely generic ECM system, which first has to be extensively configured, the departmental solutions already come with preconfigured processes, file structures, user roles, authorizations and workflows.
This means for your company:
- Faster implementation and shorter project runtimes
- Lower implementation costs
- Higher process quality through proven best practices
- Individual adaptability despite standardization
You receive an immediately usable solution that can still be flexibly adapted to your company structure, language, processes and systems.
ELO departmental solutions are flexible and scalable - they are suitable for both medium-sized companies and large corporations.
Thanks to the modular structure, individual solutions can be introduced step by step and expanded as required. This means that companies of any size can digitize individual areas in a targeted manner without having to start a comprehensive ECM project straight away. At the same time, the solutions offer the necessary depth and integration capability to cover the complex requirements of large organizations.
The ELO departmental solutions are standardized and can be used immediately - this means that many typical business processes such as invoice approvals, vacation requests or contract reviews are already preconfigured and do not have to be modeled from scratch.
This makes implementation significantly faster and more cost-efficient than with classic individual developments. The cost essentially depends on your customization requirements, the existing IT structure and the level of integration.
Certified ELO Business Partners support you from planning and technical implementation through to training your employees.
Yes, ELO departmental solutions can be seamlessly integrated into your existing system landscape. The platform offers numerous standard interfaces to common ERP, CRM and financial systems - including SAP, Microsoft Dynamics 365, DATEV, Salesforce, Sage and many more.
Thanks to the open architecture, individual interfaces can also be implemented. This allows processes to be mapped without media discontinuity - data is processed across systems, documents are archived centrally and manual duplication of work is avoided.
ELO sets the highest standards in IT and data security. All departmental solutions offer:
GDPR-compliant data processing
Encrypted storage of sensitive information
Fine-grained authorization and access concepts
Seamless logging and audit trails
Certified data centers for cloud use
This ensures that all sensitive company and personnel data is protected - both internally and externally. The solutions can also be adapted to individual compliance requirements (e.g. in accordance with ISO, GoBD or industry standards).
ELO offers you complete flexibility: you can operate the departmental solutions on-premises, in a private cloud or as a managed service in a public cloud.
This gives you the choice of operating your IT infrastructure yourself or opting for secure hosting. Hybrid operation is also possible - for example, for the gradual migration of legacy systems to cloud systems. Either way, you retain full control over your data and processes.
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